Stacey C. Cunningham
Did you know that the average worker spends a staggering 28% of their workweek managing emails? That's valuable time that could be utilized for more important tasks. However, by implementing simple yet effective email management strategies, you can potentially save 1-2 hours per day. Imagine the possibilities of having an extra 8-16 hours in your week—taking time off, tackling crucial responsibilities, or indulging in much-needed rest and relaxation!
Identifying the Email Challenge:
Our recent client survey revealed that 90% of their staff desired training to address timing, volume, and general email management. As participants in our Culture of Excellence and Innovation program, this team embraced the challenge of finding solutions that would have a profound impact throughout their organization. Email overload is a common struggle shared by many clients we work with, alongside the burden of excessive meetings. However, there is no one-size-fits-all solution to these issues.
Starting Small, Thinking Big:
We encouraged the team to start small, recognizing that revolutionizing email management requires a series of strategic steps. Leveraging the five key skills of innovators (associating, questioning, observing, experimenting, and networking), they developed a simple six-step toolkit to be integrated into existing training, including new employee orientation. This toolkit aims to cultivate a healthier approach to email as a communication tool, fostering efficiency and productivity.
One Easy Tip to Implement Today:
While we can't cover everything in a single blog post, here's one valuable tip to get started: utilize the "delay send" feature in your email client. How often have you received an email that immediately compels you to break focus and respond? Or worse, notifications invade your personal time, tempting you to engage outside working hours? These habits disrupt concentration and work-life balance. Instead, if an email can wait until 8:00 AM tomorrow, schedule it to be sent first thing in the morning using the "delay send" feature. By doing so, you prioritize your focus, respect boundaries, and allow your communication to be dealt with at the appropriate time.
Let's Shape Your Culture:
At Aegis, we are passionate about helping organizations build a culture where individuals can perform their best every day. If you're seeking to enhance productivity, ownership, and engagement within your organization, let's start a conversation. Reach out to us today.